Digital Collections Student Assistant

Special Collections & Archives
Digital Collections
Cory Lampert, Head of Digital Collections
Rate of pay
Position type
No public contact
Number of positions available
Scheduled hours

This temporary student assistant position is scheduled between 12 and 15 hours per week, Monday through Friday. Scheduled shifts are dependent on student assistant’s availability and the operational priorities and needs of the division and/or department.

Purpose of the position

The main focus of our department is to make unique collection materials accessible online for users through digitization, editing of digital files, metadata creation, and quality review of digital content prioritized for online delivery. Although job responsibilities and assignments continually change, students in this position will work with other members of Digital Collections to prepare collections for digitization, scan/digitize materials in all formats (photographs, maps, books, archival collections, oral histories, audio/video), create standards-based metadata for digital objects, and upload content to our Digital Collections content management system. Student assistants also assist with clean-up of spreadsheets, labeling of materials, and data entry. Many projects are grant-funded or adhere to external timelines.

Duties & responsibilities
  • Scan fragile materials of various formats using the digitization equipment and software in the digitization lab, including a wide range of scanners and/or cultural heritage image systems
  • Research and update existing metadata and assign to scanned materials to provide optimized discovery for website users
  • Upload digitized content onto department’s website:
  • Keep up-to-date on best practices for scanning, metadata, and selected digitization software programs
  • Participate in department outreach events such as open houses, tours, and/or presentations to donors
  • Attend training sessions and one-on-one meetings as required
  • Ask questions, seek knowledge, strive for accuracy over speed, and remain engaged in all tasks
  • Arrive to regularly scheduled shifts on time and ready to contribute
  • Assist other students with their questions or specific projects as needed
  • Other duties as assigned
Working conditions

Sitting at a computer screen, scanning and/or photographing materials using high-tech machinery, physically lifting and moving materials weighing up to 40 lbs., and exposure to dust.


* Strong attention to detail even while performing repetitive work
* Ability to follow directions and ask questions to clarify instructions
* Capable of finding and correcting common English spelling and grammatical errors
* Performs work efficiently and accurately while working independently
* Shows ability to remain flexible when changes are needed or technology evolves
* Demonstrates effective communication, interpersonal, and organizational skills
* Exhibits confidence using Microsoft Office suite, accurate keyboarding and data entry, and uses online sources effectively to perform research
* Ability to lift up to 40 lbs.
* Positive attitude and willingness to learn

* Experience with photography or graphic design in a digital environment
* Experience working in a library environment

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