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Administration Student Assistant

Submitted by HZhang on

Division

Administration

Department

Administration

Supervisor

Angelina Sioco, Executive Assistant

Rate of pay

$13.00

Position type

Public contact

Number of positions available

1

Scheduled hours

This temporary student assistant position is scheduled between 10 and 20 hours per week on the following days – Monday through Friday. Work is performed between the hours of 8:00 a.m. and 5:00 p.m. Scheduled shifts are dependent on the operational needs of the department and the student’s availability.

*Current Required Summer Semester Schedule*

  • Monday: 8 AM – 3 PM
  • Wednesday: 8 AM – 3 PM

Purpose of the position

Student Assistants in the Libraries Administration office perform front office reception duties where they provide excellent in-person and telephone customer service to all Library staff, students, guests, or patrons. Student Assistants also provide support to all Administration departments, including the Dean and Dean’s Assistant, Associate Deans, the Business Manager, departments of Development and Communication, the Event Coordinator, Human Resources, Assessment, and Administrative Assistants.

Duties & responsibilities

  • Front office reception coverage, to include answering phones and greeting visitors with a high level of professionalism.
  • Providing support to all Administration departments while understanding, and clarifying, priorities of tasks. Support includes, but is not limited to, performing room setups for events, unlocking meeting rooms prior to scheduled meetings, assisting with mailings, and printing and distributing monthly telephone billing.
  • Assist with Organization Charts, Audits, Documentation, and Filing.
  • Maintain office area, to include keeping copier/printers stocked with paper, updating the whiteboard calendar, maintain inventory of office supplies and ordering as needed, filing, shredding, mail distribution, and produce copies and packets as requested.
  • Handles deliveries/pickups within Lied Library, to the library branches on campus, and elsewhere on campus using the Libraries golf cart or walking.
  • Perform research activities as requested.
  • Maintain cleanliness of the Administration office, especially the kitchenette and file room.
  • University Libraries’ Administration Student Assistants hear, read, and work with information that is confidential and are expected to maintain appropriate confidentiality and discretion at all times, as stated in the Department Student Employee Confidentiality/Non-Disclosure Agreement.

Working conditions

Sitting at a computer screen, standing, bending, stretching, physically pushing, pulling tables, and pushing, pulling and lifting chairs weighing 25 pounds, walking across and around the campus or within Lied Library.

Qualifications

Required:

  • Valid U.S. Driver’s License
  • Effective verbal, written, and listening communication skills
  • Customer service skills and a high energy level
  • Strong attention to detail and ability to follow directions
  • Effective interpersonal, organizational, and time management skills
  • Ability to learn new tasks, processes, and assignments
  • Ability to work independently and remain flexible when changes are needed
  • Proficient with Microsoft Word, Excel, and PowerPoint
  • Ability to lift and move tables and chairs

Preferred:

  • Experience with Google Workspace Gmail, Docs, Drive, Calendar, and Meet