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Electronic Reserves Moving to WebCampus (Blackboard Learn)

By Michael Yunkin on June 10, 2014 4:16 PM | Permalink

blackboard logoOver the past year, UNLV Libraries and campus OIT have worked collaboratively to develop a campus-wide solution for online access to supplemental course documentation, electronic reserves and other related class materials.  The goal of this project was to create a new structure that supported both instructors and students in the most cost effective and resource efficient way possible.  We are pleased to announce that UNLV’s learning management system, WebCampus (powered by Blackboard Learn), will become the one stop, online location for students to find electronic reserves and other course related materials.  

The Libraries’ summer 2014 WebCampus pilot project continues this fall, allowing us to assist instructors in transitioning from the existing ERes system on the Libraries website to new WebCampus options.  Beginning with the spring 2015 semester, electronic reserves will be done exclusively within WebCampus (via Blackboard Learn). There are many benefits to this approach:

  • Simplified Course Materials Access for Students: Students will be able to access all their course readings, assignments and documents in one place
  • Better Tracking & Metrics: Instructors are able to track whether individual students are accessing and using the files provided in WebCampus at the article or document level. This is not possible in the current electronic reserves environment.
  • Streamlined Campus Services & Security: The solution eliminates duplication of services and allows students to use their ACE account instead of learning new passwords.
  • Improved Copyright & Fair Use Compliance: The level of security the new system provides is also more in line with current interpretations of copyright law for restricting access than the current electronic reserves system.
  • Option for Complete Document Management by Instructors: Instructors can choose to bypass the Libraries and post directly into their courses can retain full control over their course document management in the WebCampus environment. In this model, requests to Reserve Services to ‘hide’ or ‘rearrange’ or ‘renew’ or otherwise update their electronic reserves selections would no longer be necessary.

For instructors, this one-system solution offers two levels of control and participation. In each option, the Libraries can help provide streamlined access to materials we own or subscribe to, whether instructors prefer to manage those materials directly or the Libraries manage them for instructors via the specialized WebCampus module.

Option 1: Library Managed: library staff manage library owned/licensed materials via eReserves Course Folders in WebCampus and through “course builder” rights within each individual class. NOTE: Instructors do not have access to add or delete items from these folders.

  • Instructor determines whether the intended resources meet the "fair use" exemption.
  • Instructor submits electronic reserves form to Reserve Services with complete list of full bibliographic citation information including information for electronic sources for each requested Libraries-owned or licensed item.
  • Instructor adds library staff as “course builder” in class and OIT grants necessary permission to allow staff needed access to course.
  • Format for Submission
    • Paper – must be clean, one-sided, and not stapled; scanned by library staff in PDF format
    • Link – stable address to database, online journal, or other full-text source (if available)
    • Digital – submitted as a PDF as an email attachment or USB/flash drive.
  • Library staff link, upload, scan and organize materials in library content folder, connecting to appropriate course folder and activating as needed. Materials are ready for use.

Option 2: Instructor Managed: Instructors manage needed materials and resources directly within their WebCampus course. Help is available for finding, using, and accessing materials that we subscribe to or that we own.

  • Instructor links directly to journal articles, e-books or streaming media held electronically by UNLV Libraries. For helps linking to resources, please go to the Libraries’ WebCampus Toolkit.
  • Instructor determines whether other intended uses of resources meet the "fair use" exemption.
  • Instructor requests library scanning (to pdf) and electronic delivery of print journal articles and book chapters owned by UNLV Libraries (some restrictions to length/amount may apply).
    • Submit requests through UNLV Libraries’ Document Delivery request system.
    • Electronic copies are supplied within 1-3 business days.
    • The Libraries reserve the right to decline to scan any Course Materials that it deems violate Copyright Law.


  • Instructor scans selected materials.
    • UNLV Libraries provides a variety of public scanners, printers and copiers
    • Checkout materials (when possible) for scanning back at your home unit/department.