Archival Collections Student Assistant

Special Collections & Archives
Special Collections & Archives Technical Services
Karla Irwin
Rate of pay
Position type
No public contact
Number of positions available
Scheduled hours

This temporary student assistant position is scheduled for approximately 16 hours per week between 9:00 AM-7:00 PM Monday-Thursday, 9:00 AM-5:00 PM Fridays.
Scheduled shifts are dependent on student assistant’s availability and the operational priorities and needs of the division and/or department. Schedules will be agreed upon at the start of each academic term and will be structured to accommodate the students’ academic course schedules. This is a non-work study position. Contract will last from time of hire until June 31, 2020 (or until the student assistant graduates.)

Purpose of the position

Archival Collections Assistants work to improve access and discovery of Special Collections and Archives materials in a variety of formats, including personal papers, university records, oral histories, photographs, and audiovisual materials.

Duties & responsibilities
  • Create inventories (spreadsheets) of archival collection material
  • Create basic collection descriptions in a collection management system (database)
  • Address basic conservation needs of collection materials
  • Rehouse collections in archival folders and boxes
  • Carry boxes (up to 40 pounds) up ladders to place them on shelves
  • Transfer digital files from optical discs, floppy disks, and external hard drives to the networked server
  • Other duties as assigned
Working conditions

Sitting at a computer screen, physically lifting and moving materials weighing up to 40 pounds, maneuvering book trucks weighing up to 100 lbs., bending and stretching, and exposure to dust.



  • Effective communication, interpersonal, and organizational skills
  • Ability to learn new concepts and technologies quickly
  • Proficiency in Microsoft Office tools (Word, Excel, etc.)
  • Strong attention to detail and ability to follow directions
  • Perform independently and able to remain flexible when changes are needed
  • Ability to lift up to 40 pounds
  • Ability to push and pull fully loaded book trucks weighing up to 100lbs


  • Experience with spreadsheets and databases preferred
  • Experience working in a library environment a plus

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