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Saturday - April 16, 2005

8:00 am - 12:00 pm Registration

8:00 am - 12:00 pm Vendor Exhibits

9:00 am - 10:15 am Session 7 ~ Student Papers from the Western Region
Chair: Rand Jimerson, Western Washington University

This session highlights some of the outstanding archival research being conducted by graduate students in Western region archival education programs. Graduate students have opportunities for in-depth research that many practicing archivists, with daily work responsibilities, sometimes lack. These presentations by graduate students will highlight cutting-edge research into archival theory, methodology, and practice. Names and paper titles will be announced shortly before the conference.

9:00 am - 10:15 am Session 8 ~ "Public" Records?!? Balancing Access and Privacy in Government Archives
Speakers:
Chair: Candace LeinHayes, NARA - Pacific Alaska Region
Diana Banning, Stanley Parr Archives and Records Center
Terry Baxter, Multnomah County Records Program
Layne Sawyer, Oregon State Archives

This session will highlight the difficulties archivists face in maintaining a fair balance between the privacy of individuals in public records and the access needs of researchers to those records. Three archivists will discuss recent issues confronting access to records in their custody and offer some solutions to providing as wide access to public records as possible, while still protecting individual privacy.  

9:00 am - 10:15 am Session 9 ~ Audio Digitizing
Speakers:
Chair: Tim Hawkins, Naropa University Archive
Sue Salinger, Naropa University Archive
Deena Wade, Naropa University Archive
Jim Conway, Naropa University Archive

The Naropa University Archive staff present a case study in designing and implementing a digital audio archive reformatting, preservation and access project. Topics include: writing and administering grants; researching best practices for digital audio; identifying equipment and vendors; finding consultants; a training program for student technicians; preserving and managing digital files; collecting metadata; a template for MARC21 audio records; providing catalog records and audio files through multiple access points; and product development.

10:15 - 10:45 am Break

10:45 am - 12:00 pm Session 10 ~ Archival Education in the West
Speakers:
Chair: Steve Fisher, University of Denver
David Gracy, University of Texas at Austin
Rand Jimerson, Western Washington University
Anne Gilliland-Swetland, University of California, Los Angeles

Is archival education in the West different? A panel of archival educators will discuss the historical development of programs in the American West, describe current programs, and explore possibilities for future cooperation.

10:45 am - 12:00 pm Session 11 ~ Which Hat Now? : Archivists as Historians
Speakers:
Chair: Bridget Burke, American Alpine Club Library
Barry Pateman, Bancroft Library, University of California, Berkeley
Blaine Lamb, California State Archives
Steve Sturgeon, Special Collections, Utah State University

Focusing on internal and external tensions and affinities between our roles as historians and our roles as keepers of the historical record, Barry Pateman will address his multiple roles as historian, editor and archivist in the realm of radical history; Blaine Lamb will explore changes in the expectations and qualifications of archivists since the 1970s; Steve Sturgeon will address how his experience as a researcher shapes and informs his responses and priorities as a practicing archivist.

10:45 am - 12:00 pm Session 12 ~ Preserving the Web
Speakers:
Richard Pearce-Moses, Arizona State Library and Archives
Ray Matthews, Utah State Library
Elizabeth Perkes, Utah State Archives & Records Service
Judy Cobb, OCLC

Government agencies are using the web to reduce printing costs and to increase access to information. Archives and depository libraries charged with collecting those documents must select and appraise those documents for preservation and need new techniques and tools that will work in this digital environment. Panelists will present a conceptual model for adapting traditional archival functions to the web and different software packages that will support the appraisal, description, access, and storage of web documents.

12:00 - 1:30 pm Awards Luncheon Join SCA and NWA as they recognize the outstanding achievements of the archivists and institutions that support their programs.

In addition to the awards presentation, Dr Larry Burgess, Director of the A.K. Smiley Library in Redlands, CA, will discuss some of the perils involved in historical research. His presentation "Hunting For a Historical Figure Can Get You Sued" addresses his experience when research into original doucmentation conflicted with a popular history - and the resulting legal action.

 1:45 - 3:00 pm Session 13 ~ Colorado River : Conflict, Controversy and Cooperation
Speakers:
Chair: Paul Atwood, Water Resources Center Archives, University of California, Berkeley
Patty Rettig, Water Resources Archive, Morgan Library, Colorado State University,
David Keller, Metropolitan Water District of Southern California
Tanya Hollis, Bancroft Library, University of California, Berkeley

The Colorado River supplies irrigation and drinking water for more than 17 million people in seven states and the Republic of Mexico. As a result of the heavy demands placed upon the river, it was one of the first major rivers to have its entire flow fully apportioned through a compact in 1922. The struggle to balance the concerns of state and federal governments, individuals, and the environment has resulted in engineering marvels and political and social intrigue. In this traditional program, collections documenting the voices of some of these players will be presented by three professionals working with collections related to various aspects of the Colorado River. Specifically, the Colorado River Compact, the creation of the California Aqueduct, and environmental campaigns battling the construction of dams will be highlighted.

 1:45 - 3:00 pm Session 14 ~ Exhibits as Outreach
Speakers:
Roy Webb, Special Collections, J. Willard Marriott Library, University of Utah
Scott Duvall, L. Tom Perry Special Collections, Brigham Young University
Robert Marshall, Urban Archives & University Archives, California State University, Northridge

This session will examine how to use exhibits effectively to promote materials held by Special Collections repositories. Roy Webb will talk about the highly successful Utah Ski Archives traveling exhibit program, Scott Duvall will address how to use exhibits to reach out to faculty and other campus communities, and Robert Marshall will examine exhibit preparation, conservation and design.

1:45 - 3:00 pm Session 15 ~ EAD and Beyond: Different Consortia, Different Approaches
Speakers:
Chair: Larry Landis, Oregon State University Archives/Northwest Digital Archives
Todd Welch, Northern Arizona University
Mark Shelstad, American Heritage Center, University of Wyoming
Gerrianne Schaad, University of Texas at San Antonio Archives
Adrian Turner, California Digital Library

This panel discussion will focus on positive and negative aspects of consortial models for implementing Encoded Archival Description and other multi-institutional digital projects. Five consortial EAD projects will be represented -- the Online Archive of California, Texas Archival Resources Online, Arizona Archives Online, the Rocky Mountain Online Archive, and the Northwest Digital Archives. The session also will provide a forum for discussing federated searching of the consortia's databases and the impact of providing digital content.