OCLC policy at present is that for an unpublished thesis or dissertation, each of the following should be entered as a separate record:
A photocopy should not be cataloged using an original or microfilm record, nor should a microfilm, fiche, etc. be cataloged using a photocopy record. Doing so creates problems for Document Delivery Services.
These same principles apply to monographs. In other words, don't use the bibliographic record for an original edition to catalog a photocopy or a microfilm reproduction, and vice versa.
All available records, of all three types, should be on screen or printed out, as call numbers, subject headings, etc. may be usefully "borrowed."
Use the appropriate record, if available. If not available, use an existing record and enter as "NEW" in OCLC. (You may prefer to fill out a cataloging workform prior to entering the new bibliographic record online into the OCLC database.)
If a record exists for a photocopy, printed in any year, it may be used for any photocopy by the same publisher. For example, a record for a 1992 UMI reprint may be used for a 1997 UMI reprint, since the date of the reprint does not alter the contents of the book or theses (nor the original publication date). However, if there is no bibliographic record on OCLC for a reprint, the item will need original cataloging.
Cataloging for a reproduction should be exactly the same as for the original item, with the following exceptions:
Fixed field
For photocopies, the fixed field of the bibliographic record should be exactly the same as for the original work, with the exception of form, which should be r.
Call number
LC shelflisting practice for photocopies is to use the call number and date of the original thesis or monograph followed by the work letter "a" (CSB No. 19, Winter, 1982).
For example: a 1980 UMI reproduction of a 1974 Ph. D. theses with the original call number of BF199.C46 1974 will bear the call number BF199.C46 1974a.
533 field (photoreproduction note)
A 533 note should be added for photocopies. Subfield a describes the type of reproduction; subfield b gives the place of publication, subfield c the name of the publisher, and subfield d the date of the reproduction. Subfield e is used to give the size and collation of the reproduction only if it differs from the original. If it is the same, do not use a subfield e in the 533 note. Follow the punctuation given in the OCLC Bibliographic Formats documentation for this note.
Example:
533 Photocopy. |b Ann Arbor, Mich. : |c UMI Books On Demand, |d 1996. |e 23 cm.
539 field (fixed-length data elements of reproduction note)
A 539 field should be added for reproductions. This serves as the "fixed field" for the reproduction. See OCLC Bibliographic Formats documentation for further details regarding valid subfields and their values.
Subfield a gives the date type. Subfield b is for Date 1 of the reproduction (a single date is usually all that is needed for monographs; subfield c should be used for Date 2 in the case of multiple dates). Subfield d is the three letter code for the place of publication (for the reproduction); Subfield e is for frequency -- always use n for non-serials. Subfield g is for the form of item; follow guidelines for Reproductions; r is most commonly used for a "regular print reproduction."
Example:
539 s |b 1996 |d miu |e n |g r
As of 7/2/96, local policy is to add the 539 field to all original cataloging, but to delete it before downloading the record to INNOPAC, where it will read as unintelligable in the public display. Likewise, delete any 539 field from edited member copy records before transmitting them to INNOPAC.
Example of differences in cataloging between original work and photoreproduction:
Original work:
OCLC: 7836028 Rec stat: c
Entered: 19810921 Replaced: 19950226 Used: 19980704
Type: a ELvl: Srce: Audn: Ctrl: Lang: eng
BLvl: m Form: Conf: 0 Biog: MRec: Ctry: nju
Cont: b GPub: Fict: 0 Indx: 1
Desc: a Ills: Fest: 0 DtSt: s Dates: 1983, ¶
> 1 010 81-47156//r90 ¶
> 2 040 DLC |c DLC |d UKM ¶
> 3 015 GB84-7811 ¶
> 4 019 12465425 ¶
> 5 020 0691061793 : |c $20.00 ¶
> 6 020 0691013470 (pbk.) ¶
> 7 050 00 PR6045.O72 |b Z8764 1983 ¶
> 8 082 00 828/.91203 |a B |2 19 ¶
> 9 090 |b ¶
> 10 049 UNLM
> 11 100 1 Silver, Brenda R., |d 1942- ¶
> 12 245 10 Virginia Woolf's reading notebooks / |c Brenda R. Silver. ¶
> 13 260 Princeton, N.J. : |b Princeton University Press, |c c1983. ¶
> 14 300 xv, 384 p. ; |c 24 cm. ¶
> 15 504 Includes bibliographical references and indexes. ¶
> 16 600 10 Woolf, Virginia, |d 1882-1941 |x Books and reading. ¶
> 17 600 10 Woolf, Virginia, |d 1882-1941 |x Manuscripts |x Facsimiles. ¶
> 18 600 10 Woolf, Virginia, |d 1882-1941 |x Notebooks, sketchbooks, etc. ¶
> 19 650 0 Manuscripts, English |x Facsimiles. ¶
> 20 653 Fiction in English |a Woolf, Virginia - Correspondence, diaries, etc. ¶
> 21 700 1 Woolf, Virginia, |d 1882-1941. ¶ |
Photoreproduction of same work:
Fixed field is based on original work,
with exception of FormOCLC: 34466156 Rec stat: n Entered: 19960326 Replaced: 19960326 Used: 19960326 Type: a ELvl: I Srce: d Audn: Ctrl: Lang: eng BLvl: m Form: r Conf: 0 Biog: MRec: Ctry: nju Cont: b GPub: Fict: 0 Indx: 1 Desc: a Ills: Fest: 0 DtSt: s Dates: 1983, ¶ > 1 040 UNL |c UNL ¶ > 2 050 00 PR6045.O72 |b Z8764 1983a ¶ > 3 049 UNLM > 4 100 1 Silver, Brenda R., |d 1942- ¶ > 5 245 10 Virginia Woolf's reading notebooks / |c Brenda R. Silver. ¶ > 6 260 Princeton, N.J. : |b Princeton University Press, |c c1983. ¶ > 7 300 xv, 384 p. ; |c 24 cm. ¶ > 8 504 Includes bibliographical references and indexes. ¶ > 9 533 Photocopy. |b Ann Arbor, Mich. : |c UMI Books On Demand, |d 1996. |e 23 cm. ¶ (Add |e for reproduction only if size differs from original) > 10 539 s |b 1996 |d miu |e n |g r ¶ (Delete the 539 line from the updated or edited record before transmitting to INNOPAC) > 11 600 10 Woolf, Virginia, |d 1882-1941 |x Books and reading. ¶ > 12 600 10 Woolf, Virginia, |d 1882-1941 |x Manuscripts |x Facsimiles. ¶ > 13 600 10 Woolf, Virginia, |d 1882-1941 |x Notebooks, sketchbooks, etc. ¶ > 14 650 0 Manuscripts, English |x Facsimiles. ¶ > 15 700 1 Woolf, Virginia, |d 1882-1941. ¶ |
Example of correct cataloging on OCLC for a photoreproduction of
a theses.
Keep Type "t" (from the original work).
OCLC: 31945085 Rec stat: n Entered: 19950206 Replaced: 19950206 Used: 19950206 Type: t ELvl: I Srce: d Audn: Ctrl: Lang: eng BLvl: m Form: r Conf: 0 Biog: MRec: Ctry: xx Cont: b GPub: Fict: 0 Indx: 0 Desc: a Ills: a Fest: 0 DtSt: s Dates: 1992, > 1 040 TXH |c TXH ¶ > 2 090 TX911.5 |b .W34 1992a ¶ > 3 090 |b ¶ > 4 049 UNLM ¶ > 5 100 1 Walker, Daniel Craig. ¶ > 6 245 10 Relevancy of undergraduate hospitality curriculi [sic] : |b perception of educators versus industry recruiters / |c by Daniel Craig Walker. ¶ > 7 260 |c 1992. ¶ > 8 300 vii, 104 leaves : |b ill. ; |c 29 cm. ¶ > 9 502 Thesis (M.S.)--Eastern Michigan University, 1992. ¶ > 10 504 Includes bibliographical references (leaves 99-104). ¶ > 13 533 Photocopy. |b Ann Arbor, Mich. : |c UMI Dissertation Services, |d 1994. |e 21 cm. ¶ > 11 539 s |b 1994 |d miu |e n |g r ¶ > 12 650 0 Hospitality industry |x Study and teaching. ¶ > 13 650 0 Industry and education. ¶ |
