Expedited Cataloging

(Level 1 Records)

Cataloging Books Online

1. Go to the BMS backlog shelves and locate the "pull books from here" sign. Load your cart with books and add a post-it to each end of the cart giving the run date or dates for the books included on the cart (this expedites searching for a specific book if a rush request is received).
   


2. Log on to OCLC and call up record either by ISBN, title, author, or author/title. Double check that each record is indeed Level 1. Check the Fixed Field for "Enc lvl:" (blank) and "Desc:" ("a"); check that 040 reads "DLC |c DLC" or "DNLM/DLC |c DLC"; check that 300 does not indicate multiple volumes ("v." or "3 v." etc.), that the call number 050 does not include a volume or part designator ("vol. 3", "Band 13", etc.), and that the purchase order in the book does not indicate it is an added copy ("A.C."). If the book fails to meet any of these requirements, refer it with its accompanying paperwork to your supervisor. Make corrections to record as necessary following AACR2 rules.
   
   
3. Determine if the book falls into any of the following categories:
• Oversize.
• 35 cm. high for Music Scores (call number prefix M, but not ML or MT) or art books (all call number prefixes beginning with the letter N) including NA, NB, NC, etc.
• Everything over 30 cm. wide is oversize.
• If the item is for main library stacks and is over 31 cm. high it is oversize.
• If the item is oversize, and is for main library, change 049 to UNLO.
• If the item is Architecture, change 049 to UNLH and change location in INNOPAC to UNLHO.
• If the item is Music, not Music scores, change 049 to UNLO.
• Architecture.
• Normally items with call numbers beginning with NA are cataloged for the Architecture Library. If in doubt, check the purchase order slip for the location UNLH, for the Architecture Librarian's initials ("JB"), or for "CDF" or "WAPP" under the "Fund" location. If in doubt, consult with the Head BMS Librarian. If the item is destined for the Architecture Library, change the 049 to UNLH.
• Music.
• Items containing primarily actual music (all Ms and some call numbers beginning with MT) should be referred to the music cataloger.

For cases where two or more of the above categories would be combined (for example, oversize and music), see Physical Processing by Staff.


4. If a series statement is present on the item and/or the record, follow the procedures described in Series Procedures.
   
   
5. Check for subject headings (6xx fields) with a second indicator other than 0 (LC) or 2 (National Library of Medicine), and delete them. Delete uncontrolled subject headings (653). If this leaves the record without any 6xx fields with a second indicator of 0, refer the book and record to a cataloger for assignment of subject headings. Keep National Library of Medicine subject headings with a first indicator 1 or 2 (which indicates whether it is a primary or secondary subject heading).

Examples:
	Keep these:
		650  0  Musical |x Vocal scores with piano.
		610 20  Society for the Prevention of Cruelty to Animals
			|x History.
		600 10  Bach, Johann Sebastian, |d 1685-1750 |x Criticism
			and interpretation.
		650 12  Cardiac arrhythmias
	Delete these:
		650  1  Cats
		651  7  Canada |x Histoire.
		600 11  Lincoln, Abraham.
        	653     Novela espanola|aSiglo XX.

6. If a 130 or 240 is present in the record, change it to a 730 with indicators "zero" "space" If:
1. It includes a subfield l (language), and
2. It does not contain a generic term such as "Works", "Selections", "Plays", etc.
If a 130 or 240 does not meet both of these conditions, leave it as is. If you change a 130 to a 730, change the first indicator of the 245 to zero.


7. Use a 246 in cases where a 740 would have been made accompanying a 500 note; for example, "Spine title:", "Cover title:", cases where a title contains an ampersand or numbering and an alternate form of the title needs to be included, etc. OCLC practice is to use only a 246 to generate both the note and the added title.
   


8. If the Fixed Field code for "Indx:" is "1," add an index note as follows (if one is not already present):
1. If a 504 is present reading "Includes bibliographical references" (with or without paging), add the words "and index."
2. If a 504 is present reading "Bibliography: p. [paging]", or if no 504 is present, add a 500 note reading "Includes index." Do not check the book to verify that an index is present or to determine if more than one is present.



9. Refer to Physical Processing by Staff to determine what processing, if any, is required.