Awards notes
Because there is a big film studies program here, we add a 586 note for awards a film has won if they are noted on the container. Because there is no print constant for the 586 field in Innopac, the word “Awards” may need to be inserted at the beginning of the field depending on how the note is worded.
Barcodes
Barcodes go on front of containers at top on left as opposed to on the back where barcodes go for circulating books. They go under the plastic covers on videos and DVDs. The exception is CML videos, which go on the label of the video itself.
Cast note
There is no print constant in Innopac for the 511 field, which is where cast, presenters, and narrators, i.e. anyone who appears on the screen of the video or DVD is listed, so the appropriate print constant will usually need to be inserted at the beginning of the field.
Closed captioned
If a video or DVD is closed captioned, add the genre heading “Video recordings for the hearing impaired” If the closed caption note is hidden at the end of a language note, delete it and add a separate note as the first note: 500 Closed captioned. We used to always make the closed captioned note the first note and change the tag from 538 to 500. We don’t do that any more.
Described videos
If a video or DVD is described, add the note “Audio enhanced” and the genre heading “Video recordings for people with visual disabilities”
Manuals and Guides
If a guide or manual is substantial (DVD inserts rarely are), even if it is in a container, barcode it and make an item record for it. This is so the guide can be checked out separately. Therefore there is no need to make a message saying to “CHECK FOR GUIDE IN CONTAINER”, but notes saying “CHECK FOR 2 DVDS IN CONTAINER” can certainly be added, although the policy in the past was not to do so. THE PART ABOUT BARCODING THE MANUALS DOES NOT APPLY TO MATERIALS FOR THE MUSIC LIBRARY.
If the guide won’t fit in the container and can’t sit on the shelf the way it is, it will either need to be put in a report cover or pam bound if it’s too thick for a report cover. If it needs to be pam bound, there is a green slip that goes on media items going to Preservation to be pam bound to indicate where the barcodes go when they come back
The type of media goes at the top of the call number label for guides and indexes. This is so that the shelvers will know which section they go in as media is shelved by type of media.
Call numbers and location slips
A person does not need to put a sticky note with the call number on media prior to its being labeled unless it has a location other than Media Resources or it has a copy or volume. Media with locations other than Media Resources need to have a yellow location slip stuck in the cover. “Media Resources” is not put on the call number label.
Locations that are five letters like UNLHN or UNLUN will have to have the 003 edited in Innopac to add the fifth character as OCLC does not allow five-letter locations in the 049.
Old-style call numbers and item-specific call numbers
Prior to 2001 Media call numbers here did not have dates in them and had the type of media appended at the end of the call number in the form “—Videocassette”. These call numbers were so long that if there was a volume, they had an item-specific call number so the variable fell before the media type. Media Resources staff would like that to be undone, but it can’t be fixed globally. Call numbers now are done the same way as book call numbers
Replacements
Something flagged as an added copy or volume may be a different edition. Some things marked in the order record as a replacement may be an added copy or volume. The order record should also indicate for replacements if the old record is being suppressed or withdrawn. If in doubt, contact Carmen. Sometimes a duplicate is neither flagged as an added copy nor has an indication in the order record that it’s a replacement or added copy.
Slide sets
Each slide in a set is counted for the volume count.
We try not to put feature films all in the same call number.
1. Therefore if a feature film is based on a fiction book, add a 2 to the last Cutter and make that the call number even though the Cutter won’t match the main entry for the video or DVD. The exception is if a drama is based on a non-fiction book. If so, go to 2.
2. If the feature film is not based on a book, use genre headings. There are call numbers for most of the genre headings. For example, science fiction films have the call number PN1995.9.S26. They will all be PN1995.9 A-Z, Cuttered by title as that is the main entry for videos or DVDs. Use the call number for foreign films if the film isn’t of a particular genre and is a foreign film. If the film is not a particular genre but has a topic that is covered by a PN1995.9 call number, use that call number.
3. If the film isn’t adapted from a book, isn’t a particular genre, and isn’t a foreign film, use PN1997.85 for films produced pre-2001, which actually means a film that is an adaptation of a play. For films produced in 2001 and after, use PN1997.2.
4. Shakespeare plays take the call number established for that play with the Cutter .A23, which means a film or video adaptation. They don’t have a second Cutter.
