Scenario Two:

Searching for Scholarly Articles in the Avery Index to Architectural Periodicals

TIP: Throughout this page you will be able to click on an index or other links to take you out of this web page. For this reason it is recommended that you either print this web page to follow along, or open a separate window dedicated to this web page (to do this hold down the control key and press the letter "n", a new browser window will open)

Scholarly Journal: How to recognize

SCENARIO: We are writing a ten-page paper on a fairly specialized topic -- Gothic Revival architect Pugin -- and we need several articles including scholarly articles.

Definition: What is a scholarly article? There are several characteristics that define a scholarly article. These are outlined in the UNLV Libraries Tutorial. The key to identifying scholarly articles from the information in the index is to see if the article has a bibliography (all articles with bibliographies are not necessarily scholarly, but if it does not have a bibliography the chances of it being scholarly are slim). The index will say if there are "bibliographical references." When you get to the actual article, it may have a "bibliography" or footnotes, or "notes." The important thing is that the source of information and ideas is attributed to a specific person and publication.

Steps
1. Select an index
2. Search the index (Avery Index)
3. Advanced Subject Searching (Avery Index)
4. Mark the articles that look good
5. Get text

Step 1: Select an index

For this topic, both because it is a specialized topic and because we need a substantial amount of material, we will start with the most comprehensive index in architecture, the Avery Index to Architectural Periodicals. The easiest way to remember how to get to the Avery is to go to the Architecture Studies Library home page [http://www.library.unlv.edu/arch] and choose Avery on the top right. (You can also click on "Journal Articles" towards the top left of any ASL page, select subject of "Architecture" and then choose Avery. This is also a good way of getting to the other indexes – both specialized and general.) For this exercise, let’s go directly to the Avery .

Step 2: Search the index (Avery Index) Connect to the Avery Index.

Decide what type of search to do, Quick Search or Advanced Search. Let's start with a quick search (the default tab at the top of the page). Type in Pugin. The first screen will tell you how many records you have found (e.g. "All publications Types 190" means you have gotten 190 records in response to your search for Pugin.) If your search results are poor, make sure to check your spelling.

Formatting options

The first 10 records are displayed on this screen. If you scroll down to the bottom of the page, in the right corner you have the option to display 10, 25, or 50 records at a time.

In addition to the number of records to display per page in Avery, after scrolling to the very bottom of the page, you can use a drop down box to select one of 4 different record formats. The default is the "short format."
Select the type of display (at the bottom of the page) for the article listing. The choices are:

• short format (article and journal information, etc.)
  
• full format (complete information including whether there is bibliographical references)
  
• full format--no references (In Avery this will be the same as full format, other indexes may provide the full bibliographical references from the article)
  
• Custom format

Since we need to know if an article has a bibliography, select full format.
To specify a date or range of years, or to select articles in English only, scroll to the bottom of the page and choose the appropriate drop down box. Language is selected in the drop down box at very bottom right corner.

Limiting options

An important option for locating scholarly articles is listed at the top, above the records you produced in your search: “Peer-reviewed journals.” Peer-reviewed means that the articles have been evaluated by others in the field and deemed worthy of publication. It is more likely that peer-reviewed journals are scholarly than it is that non-peer-reviewed journals are. Therefore, if you are looking for scholarly articles, it is expedient to look at peer-reviewed journals first. If you do not find enough relevant articles, you can always go back and search through all the results.

Note that in our example of a search for articles on Pugin, if we limit to peer-reviewed journals, 8 of the first 10 records indicates the article that has bibliographical references!

Other ways to limit include limiting by date and by language. To specify a date or range of years, or to select articles in English only, scroll to the bottom of the page and choose the appropriate drop-down box. Language is selected in the drop-down box at very bottom right corner. Don’t forget that an article can have valuable plans and elevations and other images, and not be in English – so don’t be too hasty!

Limiting is a successful strategy only if there are a sufficient number of articles on a topic. If there are too few you will have to consider ways to expand rather than limit your search.

Step 3 : Advanced Subject Searching (Avery Index) (optional, not required)

Step 4: Mark the articles that look good (to print, e-mail or save to disk)

Selecting scholarly articles
Now that we have completed a search, let's scan the results and mark the relevant records to print or save later.

For this scenario, we are looking for scholarly articles. One easy way to identify scholarly articles is to look for a bibliography or bibliographical references

• all articles with bibliographies are not necessarily scholarly, but if it does not have a bibliography, the chances of it being scholarly are slim.
• when you actually get to the article, it may have a bibliography, or footnotes, or notes. Any of those three will indicate that the author is giving credit to the sources used, which is one of the signs of a scholarly journal.

Below is an example of a scholarly article on Pugin from our list of articles: the three main fields are highlighted and briefly described on the left side. In Avery Index, the field "Notes" will list if there are bibliographical references. (It may be in a different field in other indexes. For instance, in Art Full Text it is called "bibliographic footnotes" and is indicated under the "Physical Description" field)

How to mark the record:

Click in the "Mark" box next to the record number to the left of the record for any and all records that seem relevant and have bibliographic references. Once we have gone through the records and marked the ones we want, we can create a list of these articles by clicking “Save, Print, Email.”
Click on “Save, Print, Email” (in the line above the results) to view all the ones you marked to save.

Avery provides several options in the “save, print, email” results box. Check “help & support” for information. The short format of the record is enough to find the article in print form in the library.

Note: In the “save, print, email” results box you can also have your results formatted into the proper style for your bibliography!! Several styles are available to choose from (ask your instructor which one they prefer.)

If you print off the citations using the browser print button, don't forget to do >FILE >PRINT PREVIEW to save paying for unneeded pages.

Step 5: Get Text

Once you have marked the relevant articles, and printed, saved or emailed the results, it is time to “get text.” Go back to the results from your search. Go to the first record you marked. Click on the “get text” button. Several options will be provided.

How to Find the Print Version of an Article:

In the library catalog, when you are at the screen above, click on the title of record 2 (based on both the title and the dates shown). 
Below is a partial screen showing what you will see:

There are several sections of the above record that relate to holdings:

Library has: This section will list all of the volumes and years the library holds. A dash ( - ) means an ongoing subscription. The example above is an ongoing subscription.

Connect to: If internet access is available to a title, a link will be listed for access.

Latest Received: This will tell you the last issue received. If you click on this link, you will see other current recipients and the volumes that are expected. You can also determine what issues are in the bound section and what will be in Current Periodicals.

View additional copies or search for a specific volume: You can enter a specific year, such as 1999, then click on the bar. (Or, you may wish to just click on the gray bar to look at the entire list of years that the library owns.)

Location & call number: You will need both of these to locate the journal. You can click on the location if you are unsure what library your source is in.


If you were looking for a print copy of a current issue (within the last year) that would be located in the Current Periodicals Area on first floor of the ASL. Bound print volumes are located on first floor of the ASL opposite the Copier room. Issues of JSAH are available full-text online and you can follow the Internet Access link to look for the issue you require.

For the purpose of this example, we are ignoring the fact that we can find the journal for 1999 online. Let’s say we are looking for the print copy [this will be the ONLY option for some titles, although not for this one, or we might need to find the print journal to locate images]The “Lib. has” section is sufficient to know that we have 1999. Write down the call number (NA1.A327), and the location (Arch Periodicals).

For the 1999 volume, go to the bound periodicals section of the Architecture Studies Library (see the map, or ask at the service desk), and look for the Journal of the Society of Architectural Historians call number NA1.A327

-Find the volume of the Journal of the Society of Architectural Historians that has March 1999 in it. (There are many volumes of the Journal of the Society of Architectural Historians).
-Find the March issue in the 1999 volume.
-Find pages 26-41 in the March issue.

If the UNLV Libraries did not have access to this title electronically, and did not have this title in print, we would choose the next option offered by the “Get Text” button: “Borrow this item from another library via UNLV Document Delivery Services.” The Document Delivery used by the libraries is call Illiad. When you choose this option form the Get Text button, you will be routed to the Document Delivery Login. If you have never requested a document you will need to create an account for yourself. Be sure to save your login/password as you will need to "login" for each new session, although you will stay logged in during the current session and can request as many articles as you like. Once you have logged in, a form with the information already filled out will appear. Check the information in each form carefully as sometimes the pages requested may be incorrect. If you want to enter information by hand for "other" material go to: http://unlv.illiad.oclc.org/illiad/logon.html

Go to test for Scenario 2 [if your instructor has indicated that you should print off the test and turn it in] or take the self test if you are working on your own.

Test for Scenario One

Test for Scenario Two

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Tuesday, 12-Aug-2008 16:17:30 PDT